Log into UAccess and select the Life & Work Connections tile (the same used to apply). Select “Submit Cost Form (upper left corner menu). Click “next” (bottom right corner) to access the form. 

You do not have to submit receipts with your cost form. However, we recommend you save yours. We conduct quarterly compliance checks, and a randomly selected percentage of approved participants are asked to email their receipts.

You MUST submit a cost form quarterly to receive your reimbursement. 

Yes. All eligible employees must complete a new program application each fiscal year.

You will receive an email indicating when the maximum program reimbursement amount has been reached. You can also verify your balance in UAccess.

If your application is approved mid-fiscal year, you will have a one-time opportunity to claim any qualifying childcare expenses from the beginning of the quarter in which you were waitlisted. You must submit your claim before the deadline of the first paycheck after your approval.

Please refer to the Reimbursement Calendar (PDF) to see submittal deadlines.

You can add a child or a new provider in UAccess Employee. Navigate to the Childcare Choice tile of your Employee Main Homepage, and select “Append Approved Application” in the left column. Follow the instructions to update your information.

No. A child’s birthdate and the name of the childcare program in which the child is enrolled are both needed to apply for Childcare Choice.

Childcare Choice reimbursements are given per household. Reimbursements do not vary based on the number of children within the household.

No. Only approved program participants need to submit Cost Forms.

The Internal Revenue Service has determined that employers may exclude a maximum of $5,000 ($2,500 if married filing separately) per year from an employee’s income through a dependent care assistance program established by the employer. The $5,000 includes combined monies applied through the following University-sponsored pre-tax programs:

• Flexible Spending Account (FSA)* for qualified dependent care (child and/or elder) expenses only (excludes medical expenses).
• Childcare Choice - Employee for qualified childcare expenses.
• Employee Backup Care Program for qualified dependent care (child and/or elder) expenses only (includes the value of employer-subsidized costs).

Dependent care expenditures that exceed the IRS’s limit will be taxed. The Childcare Choice and the Back-Up Care program run on a fiscal year calendar (July 1^st to June 30^th), but the Dependent Care FSA and taxes follow a year calendar schedule (January 1^st to December 31^st).  Please consult your professional tax advisor to identify the full tax implications of the program use and determine the optimal use of dependent care offerings.